2020 VIRTUAL MEETING EXHIBITOR PROSPECTUS

11^th ANNUAL MEETING AND SCIENTIFIC SESSIONS 

September 18-2020 to December 31, 2020

Exhibition launches September 18, 2020

History

The Pain Society of the Carolinas is an association of physicians and healthcare practitioners whose mission is to serve people who suffer from acute and chronic pain by advancing research and treatment and to increase the knowledge and skill of the regional professional community.  We are pleased to announce that the 2020 program will continue to attract pain management specialists, family practice physicians with a clinical interest in pain management, anesthesiologists, orthopedics, physiatrists, neurologists, surgeons, physician assistants, nurse practitioners, nurses, therapists and healthcare professionals from North Carolina, South Carolina, and our neighboring States who wish to network and learn the latest techniques, treatments, and options in acute and chronic pain management.   We invite you to support and exhibit at the 2020 Annual Meeting and Scientific Sessions.

Attendance

Due to Covid-19 projected surges over the dates of our live annual meeting,  the Society must go VIIRTUAL for the Annual Meeting and Scientific Sessions. We anticipate online participation from pain management specialists, family physicians with a clinical interest in pain management, anesthesiologists, orthopedics, physiatrists, neurologists, surgeons, general practitioners, physician assistants, nurse practitioners, nurses, therapists and healthcare professionals from North Carolina, South Carolina, and our neighboring States who have an interest in and /or  a pain management practice and specialize in acute and chronic pain management.

VIRTUAL EXHIBIT BOOTH AND HALL:  Meet and network with attendees online this year through the Society’s Virtual Meeting Portal and your Virtual Exhibit Booth.  Your exposure begins on September 18, 2020 and extends over 3 months to December 31, 2020.

Exhibit Information

Location - ONLINE

irtual Exhibtion Booth on the Society’s Virtual Meeting Portal.

The Society accepts Visa, MasterCard, Company Check or ACH. 

Refunds and Cancellations

Cancellations received in writing by August 1, 2020 will be subject to a $1000 administrative fee. There will be no refunds for cancellations received after August 1, 2020.

Exhibit Services

Upon receipt of payment in full you will receive an invitation to create your Virtual Exhibit Booth at the Society’s Virtual Meeting Portal. Here, you can upload logos, videos on products, sales team contacts, brochures about your product etc.  It is essential that you complete the Virtual Exhibit Booth as the information provided to attendees is through this portal.

Mailing List – Society Lead Retrieval System

Through the Society’s Meeting Portal, you will have an opportunity to correspond with the meeting registrants.  You will also have the opportunity to order lead retrieval.

Conducting Exhibits

Exhibitors shall be in accord with the ACCME, PhRMA, ADVAMED, and/or NEMA guidelines governing support of Healthcare Professionals. Electrical or other mechanical apparatus must be muffled so noise does not interfere with other exhibitors. Character of the exhibits is subject to approval of the program committee. The right is reserved to refuse applications because of concerns over not meeting standards required or expected, as well as the right to curtail exhibits or parts of exhibits, which reflect against the character of the meeting. This applies to displays, literature, advertising, novelties, souvenirs, conduct of person, and unreasonable activity.

Liability

The Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend and save the Pain Society of the Carolinas, its sponsors and endorsers, the Board of Directors, the Program Committee, members, and meeting managers  its officers, employees and agents, harmless against all claims, losses or damages to persons or property, Governmental charges or fines and attorneys fees arising out of or caused by Exhibitor’s installation, removal, maintenance, occupancy or use of the exhibition virtual portal or a part thereof, excluding any such liability caused by the sole negligence, gross negligence or willful misconduct of the Pain Society of the Carolinas, its Board of Directors, program committee, sponsors, endorsers, meeting managers, its employees and agents. Exhibitor acknowledges that the Pain Society of the Carolinas, its sponsors, members and endorsers, the Program committee, and/or meeting managers do not maintain insurance covering the exhibitor’s property and thus it is the sole responsibility and obligation of the exhibitor to obtain business interruption and property damage insurance covering such losses by exhibitor.

Exhibitor Listing in Final Program

The Final Program is generated from the information that you post to the Society’s Meeting Portal. It is important that you compete this step so that your company is showcased in the best possible medium.

Exhibitor Confirmation by Society

Once an Exhibition Booking Form is received confirmation of your participation and an invoice if payment will be made by ACH or check will be sent to you by email.  If you pay by credit card, a copy of your paid receipt will be sent to you. Your exhibit/support spot is not confirmed until payment in full is received by the Society.

ACCME Guidelines Related to the Separation of Promotional Activities from ACCME Accredited Educational Activities.

In compliance with the ACCME Standards for Commercial Support, all exhibiting companies must abide by the following: 

•     Exhibit and other promotional fees shall be separate and distinct from educational grants/commercial support.

•     All exhibitors must be in a virtual "room" or area separate from the education and the exhibits must not interfere, or in any way compete with the learning experience prior to, during, or immediately after the activity.

•     All promotional activities including interviews, demonstrations, and the distribution of literature or samples must be made within the exhibitor’s virtual space only. 

VIRTUAL EXHIBIT BOOTH ONLY  $1,000

Company Participation in the Society’s Meeting Portal Virtual Exhibition. No live participation at the venue.  Company has full privileges of online accessattendees to the meeting, creates its own virtual booth and lists up to 3 sales team members at the virtual booth.

Questions?  Call Robin Hoyle, Pain Society of the Carolinas Executive Director at (844) 524-PAIN (7246) or by email to robin@carolinapain.org

OR Call Lisa Lineback, Pain Society of the Carolinas Director of Support and Exhibition at (336) 816-2049 or by email to LLineback.Lisa@yahoo.com