Duke Pain Medicine Presents:  Cancer Pain, Palliative Care and End of Life 2018

Exhibit Information – Only 20 Displays Available! Register Today!

Cost/Payment

Cost per -Tabletop is $1,500 which includes:

➢        (1) 6’ table (2) chairs - YOUR DISPLAY MUST FIT ON A 6-Foot TABLETOP.

➢        (2) Complimentary representative badges – Additional badges may be purchased for $250.00 each.

A 50% deposit of the contracted space should be forwarded with the Application for Exhibit Space or no later than February 1, 2018. Any remaining balance is due March 15, 2018

NOTE:  The Pain Society of the Carolinas 2018 corporate members recieve an additional complimentary representative badge for a total of three (3) badges.

Refunds and Cancellations

Cancellations received in writing by February 1, 2018 will be subject to a 25% administrative fee. There will be no refunds for cancellations received after February 1, 2018.

Space Assignment

Space will be assigned in the order in which applications with deposits are received.  The Pain Society of the Carolinas 2018 Corporate Members are given priority placement. The application deadline is February 1, 2018.  Applications received after this date will be on a space available basis. Exhibitors wishing to avoid assignment of space adjacent to a particular competitor should indicate this on their application.
*The Program Committee reserves the right to alter the Floor Plan at any time without prior notice.

Exhibit Services

On or about March 15, 2018, the meeting planner will issue a memorandum to registered exhibiting
companies. The memorandum will contain all necessary information and order forms including:

➢        Drayage and shipping

➢        Labor regulations and rates

➢        Furniture, display and decorating rentals

➢        Electrical and telephone service

➢        Audiovisual and computer rentals

 

Shipping Information

Shipments should be made through The Trent Semans Center and shipping instructions will be included in the exhibitor memorandum

Mailing List

Each registered exhibitor will receive a pre-registration list approximately 20 days before the meeting, a roster onsite, and a final registration list within 3 days after the meeting. Use of this list will be restricted to a one time only use and information directly related to the meeting.

Badge Policy

All participants affiliated with exhibits must be registered. Each person will be issued an exhibitor badge and must be employed by the Exhibitor or have a direct business affiliation. Each company is allotted two badges per tabletop purchased. Additional badges are $250 each. Company representative names and email addresses are due by email to Lisa Lineback at llineback.lisa@yahoo.com on or before April 1, 2018.

Note:  The 2018 Pain Society of the Carolinas Corporate Members Receive an additional complimentary badge for a total of three (3) badges

Conducting Exhibits

Exhibitors shall be in accord with the ACCME, ANCC, ACPE, PhRMA, ADVAMED, and/or NEMA guidelines governing support of Healthcare Professionals. Electrical or other mechanical apparatus must be muffled so noise does not interfere with other exhibitors. Character of the exhibits is subject to approval of the Program Committee. The right is reserved to refuse applications because of concerns over not meeting standards required or expected, as well as the right to curtail exhibits or parts of exhibits, which reflect against the character of the meeting. This applies to displays, literature, advertising, novelties, souvenirs, conduct of person, and unreasonable activity.

Infringement

Interviews, demonstrations and the distribution of literature or samples must be made within the area assigned to the exhibitor. Canvassing or distributing of advertising matter outside the exhibitor’s own space will not be permitted and subjects the exhibitor to immediate dismissal from the meeting without refund.

Security

A security guard may or may not be furnished to be on duty in the exhibit area when the exhibits are closed, but the safekeeping of the exhibitor’s property shall remain the responsibility of the exhibitor at all times. The Program Committee, Duke University, the Pain Society of the Carolinas, the meeting planner and The Trent Semans Center are not responsible for theft, loss or damage which may occur and advise each exhibitor to be sure that stands and tabletop displays, equipment and material is insured at full value, that the display is staffed during show hours, and that the display is stored each evening for safe-keeping.

Liability

The Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend and save The Program Committee, Duke University, the Pain Society of the Carolinas, the meeting planner and The Trent Semans Center and its officers, employees and agents, harmless against all claims, losses or damages to persons or property, Governmental charges or fines and attorneys fees arising out of or caused by Exhibitor’s installation, removal, maintenance, occupancy or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole negligence, gross negligence or willful misconduct of The Program Committee, Duke University, the Pain Society of the Carolinas, the meeting planner and The Trent Semans Center.  Exhibitor acknowledges that The Program Committee, Duke University, the Pain Society of the Carolinas, the meeting planner and The Trent Semans Center do not maintain insurance covering the exhibitor’s property and thus it is the sole responsibility and obligation of the exhibitor to obtain business interruption and property damage insurance covering such losses by exhibitor. Questions?  Call Robin Hoyle, meeting planner, at (407) 790-4180 or by email to Robin@robinhoyle.com

Fire Protection

All materials used in the exhibit area must be flame-proof and fire-resistant in order to conform to the local fire
ordinances and in accordance with regulations established by the local Fire Department. Crepe paper or other paper is not to be used in crating merchandise. Display racks, signs, spotlights and special equipment must be approved before use, and all displays are subject to inspection by the Fire Prevention Bureau. Any exhibit or parts thereof found not to be fire-proof may be dismantled. All aisles and exits must be kept clear at all times. Fire stations and fire extinguisher equipment are not to be covered or obstructed.

Protection of the Venue Building

Exhibitors will be held liable for any damage caused to the venue property, and no material or matter of any kind shall be posted on, tacked, nailed, screwed or otherwise attached to columns, walls, floors or other parts or portions of the building or furnishings. Whatever may be necessary to properly protect the building, equipment or furniture will be installed at the expense of the exhibitor. If any controversy arises as to the need or propriety thereof, the Convention Service Manager of the venue will be the final judge thereof and his/her decision shall be binding on all parties concerned.

Exhibitor Listing in Supporters Booklet

Upon receipt of the booking form, you will be asked to please send a 50-word Exhibitor Company/Product profile to Lisa Lineback by email to llineback.lisa@yahoo.com.  This will be published in the list of exhibitors in the Supporters Booklet.  Failure to provide the profile by the deadline will preclude your company from being listed in the Program. Profiles are due on or before March 15, 2018.

Exhibitor Confirmation by Society

Once an Exhibition Booking Form is received confirmation of your participation and an invoice will be sent to you by email.  Deposits are due by February 1, 2018 with any balance due by March 15, 2018.

 

ACCME Guidelines Related to the Separation of Promotional Activities from ACCME Accredited Educational Activities.

In compliance with the ACCME Standards for Commercial Support, all exhibiting companies must abide by the following: 

  • Exhibit and other promotional fees shall be separate and distinct from educational grants/commercial support.
  • All exhibitors must be in a room or area separate from the education and the exhibits must not interfere, or in any way compete with the learning experience prior to, during, or immediately after the activity.
  • All promotional activities including interviews, demonstrations, and the distribution of literature or samples must be made within the exhibitor’s space only. Canvassing or distributing promotional materials outside the exhibitor’s rented exhibit space is not permitted.
  • Company representatives may attend educational sessions at the Program Committee’s discretion. However, representatives must refrain from holding any commercial discussions in the educational sessions.
  • Onsite Monitoring - The separation of promotional materials and activities from the educational arena is strictly enforced throughout the activity by the ACCME joint provider and the meeting planner’s onsite staff.

Insert and Display Materials

Please note that all materials entering the venue may incur a handling charge by the venue. This includes materials for inserts and display.  In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete any shipping forms included in the shipping instructions when you receive the Exhibitor Memorandum on or about March 15, 2018.

 

ADDITIONAL OPPORTUNITIES

TRAINEE SCHOLARS IN PAIN MEDICINE (Exclusive)                      $15,000

Support the registration of up to 20 Medical Students, Residents and Fellows to participate in the full meeting!  It is well known that medical students and fellows are very limited in their exposure to lessons on management of cancer pain, palliative care, and end-of-life.  As the Trainee Scholars supporter, your company would be entitled to recognition as the “TRAINEE SCHOLAR SUPPORTER”.  Marketing Invitations for this no-fee for trainees to attend program will include identification of your support and commitment to the education of our future practitioners.  You may also plan a special dinner presentation for the Trainee Scholars on Friday Evening, April 13, 2018 following the Networking Reception.  The meeting planner for this activity will assist you with venue selection and invitations without additional fee.  Food and beverage for the dinner attendees is included. Any presentation, speaker, and/or  audiovisual at the Trainee Scholar Dinner is at the expense of the supporter.

One (1) Tabletop Exhibit Display at preferred location.

Two (2) additional complimentary registrations for a total of four (4) registrations

One (1) Pre & Post Registration Mailing List

Company-Provided Product Flyer in Conference Materials

 

INDUSTRY SYMPOSIA (no CME provided)                 $10,000

Industry symposia to showcase your products and services at dinner on Friday April 13 OR Lunch on Saturday, April 14, 2018/  Room, Standard a/v and food/beverage are included and this session is open to all attendees.  Company provides speaker.

One (1) Tabletop Exhibit Display in preferred location.

Two (2) additional complimentary registrations for a total of four (4) registrations

One (1) Pre & Post Registration Mailing List

Company-Provided Product Flyer in Conference Materials

 

INDUSTRY BREAKFAST SYMPOSIA (no CME provided)                    $5,000

Industry symposia to showcase your products and services on Saturday, April 14, 2018  OR Sunday April 15, 2018 during the Breakfast – 30 minutes.  Room, Standard a/v and breakfast are included and this session is open to all attendees.  Company provides speaker.

One (1) Tabletop Exhibit Display in preferred location.

Two (2) additional complimentary registrations for a total of four (4) registrations

One (1) Pre & Post Registration Mailing List

Company-Provided Product Flyer in Conference Materials

BREAK SUPPORTER                                                                    $2,500

Exclusive acknowledgement at one (1) meeting break during the program.

One (1) Tabletop Exhibit Display in preferred location.

One (1) additional complimentary registrations for a total of four (4) registrations

One (1) Pre & Post Registration Mailing List

Company-Provided Product Flyer in Conference Materials

 

CONFERENCE BAGS                                                           $1500

Distributed to all attendees.  Your company logo along with Duke and the Pain Society of the Carolinas logos is imprinted on bag.  You may include One (1) Company/product flyer in the bag

PROMOTIONAL MATERIAL                                                  $ 250          

Distributed to all attendees.  Company-provided Product Flyer in the conference Materials. 

LANYARDS                                                                               $200           

Distributed to all attendees.  Company-provides lanyard. Company Logo at Company’s discretion.

 

HOTEL - CAMBRIA SUITES DURHAM  Link

Guests can call the hotel and reference Duke Pain Medicine Meeting or use the booking link below and the $209 group rate (Friday and Saturday) will be valid until March 22, 2018.   Hotel Telephone: 919-286-3111

Online Reservations Click Here.

 

THANK YOU FOR YOUR PARTICIPATION!

Exhibitor Duke Pain 2018

  • April 13 - 15, 2018
  • Mary Duke Biddle Trent Semans Center
    Duke Medical Center
    Durham, North Carolina
    United States
    27710